Email What is great about trip reports is very clear. They are the very thing that you do need to report the progress of all business trips to your company.
For the business traveler, the business trip report does not have to be your enemy; in fact, it can be a tool that shows off your hard work and what an asset you are to the company that employs you. Simply get in the habit of composing them, and it will become second nature. Start by bringing along a small notebook with you on every single business trip.
Dedicate one entire small notebook to each trip, or use one to last for several endeavors if your trips are short and easy to track.
This will be an important part of preparing to write a business trip report later on. The important thing is that you should be able to have it with you at all times.
Also get in the habit of carrying along a pen. You need to jot down everything that is required as part of the trip report; individual companies will have different requests.
Generally, track all expenses, even the unexpected. This should be done even if everything is done by the company credit card. If personal expenses are covered, also jot them down. You also want to track the time that you spent actually working for example, in meetings or business lunchesthe time you spent on travel itself, and the time spent doing other business-related things along the way.
Now, once you have carefully made notes of your expenses along the way, you can begin writing your business trip report as early as the first day you arrive home.
Your boss will likely explain the timeline of when the report is due, but exceeding expectations by doing it upon arrival is always a good thing. First, you need a proper heading for your business trip report.
Be sure to include your name and the names of colleagues that also came along as fellow travelers on the trip. Write down the names of clients or partners that you saw during the trip.
Write down the exact dates of the trip. Also be sure to include the date that you are writing the report. If the report is a specific memo to one person, address it properly.
If the trip had a particular mission or point, such as to land a big client or to attend a certain conference, be sure to include that in the heading.
The point is that the report should be very easy to identify and read. Next, include a summary that goes in more depth about your trip.A Business Traveler's Best Friend Business Trip Buddy travel planner and expense tracker lets you manage every aspect of your business trip itinerary including flights, hotels, rental cars, trains, buses, shuttles, expenses, and more from any web-enabled device!
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